STATE OF NEW HAMPSHIRE
HUMAN RESOURCES
CLASSIFICATION: MEDICAL SECRETARY I
Class Code: 6216-08
Date Established: 05-27-94
Occupational Code: 1-2-4
Date of Last Revision: 12-28-01
BASIC PURPOSE: To perform a variety of secretarial
duties involving medical records and reports according to standardized work
procedures.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES:
·
Receives and
transcribes medical dictation to compose routine correspondence on a typewriter
or word processor.
·
Sets up and maintains
files of a medical nature, demonstrating familiarity with healthcare subject
area and relevant medical terminology.
·
Compiles, figures and
codes physicians' billing for submission to insurance companies for financial
reimbursement.
·
Types reports using
medical records to substantiate and verify reported information.
·
Prepares agendas for
meetings and gathers and takes notes at meetings for use in updating medical
case histories.
·
Receives visitors to
unit and answers telephone, routing calls to appropriate destination.
·
Operates photocopying
machine, opens and distributes mail and performs other routine support
functions for a medical or health care unit.
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DISTINGUISHING FACTORS:
Skill: Requires skill in recommending routine
changes in standardized operating procedures OR in retrieving, compiling and
reporting data according to established procedures OR in operating complex
machines.
Knowledge: Requires understanding and using
business or trades vocabulary or basic arithmetic to perform standard operating
procedures.
Impact: Requires responsibility for
contributing to agency objectives by ensuring the accuracy of support
activities within one or more organizational units. Errors at this level affect the work of others or have
measurable monetary consequences, and require verification and correction in
order to complete succeeding work operations.
Supervision: Requires no supervision of employees or
functions.
Working Conditions: Requires performing regular job
functions under good conditions in a safe working environment.
Physical Demands: Requires sedentary work, including continuous
sitting or occasional standing and walking.
Communication: Requires obtaining and exchanging
information, referring inquiries to the appropriate source, or responding to
questions from state employees or members of the general public.
Complexity: Requires a combination of job functions
using minimal judgment to perform a variety of job tasks according to clearly
prescribed standard practices and procedures.
Independent Action: Requires making a limited number of
choices in selecting among alternative courses of action under supervisory
guidance and in performing job functions according to a variety of prescribed
policies or procedures.
MINIMUM QUALIFICATIONS:
Education: Completion of high school, G.E.D. or its
equivalent, including courses in office procedures, word processing or
typing. Each additional year of
approved formal education may be substituted for one year of required work
experience.
Experience: Two years' experience in a secretarial
position which shall have included typing, filing, and transcribing dictation
including using medical terminology.
License/Certification: None Required.
SPECIAL REQUIREMENTS:
For appointment
consideration, Medical Secretary I applicants must successfully participate in
a written examination and straight copy typing exercise. These examinations measure possession
of knowledge, skills and abilities identified as necessary for satisfactory job
performance by this class specification.
RECOMMENDED WORK TRAITS: Knowledge of modern office equipment
and methods of operation.
Knowledge of English grammar, spelling and usage to include medical
terminology. Knowledge of office methods
and procedures. Skill in
transcribing dictation to include medical terminology. Skill in typing accurately and
rapidly. Ability to set up and
maintain medical records and other files.
Ability to compose routine correspondence. Ability to establish and maintain harmonious working
relationships with other employees.
Must be willing to maintain appearance appropriate to assigned duties
and responsibilities as determined by the agency appointing authority.
DISCLAIMER STATEMENT: This class specification is descriptive
of general duties and is not intended to list every specific function of this
class title.
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Last Updated 05/10/02
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