STATE OF NEW HAMPSHIRE
HUMAN RESOURCES
CLASSIFICATION: LEGAL
SECRETARY II
Class Code: 5692-11
Date Established: 12-10-93
Occupational
Code: 1-2-4
Date of Last Revision: 12-28-01
BASIC PURPOSE: To perform
legal secretarial support services for a law office or legal organizational
unit.
CHARACTERISTIC
DUTIES AND RESPONSIBILITIES:
·
Takes dictation
and/or transcribes legal tapes and types handwritten materials, including
pleadings, correspondence and other specialized legal documents and memoranda.
·
Aids in preparation
of briefs, including proofreading, checking law library for correct quotations,
checking citations for correct format, and preparation of tables of authorities
and contents.
·
Acts as clerical assistant
to an attorney by preparing and sending out routine legal correspondence.
·
Transcribes
depositions, interviews, and hearings and produces transcript in discoverable
form.
·
Sets up and maintains
case files, research files and form files requiring special knowledge of legal
terminology.
·
Operates word
processing equipment to produce court-ready legal documents and correspondence.
·
Exercises partial
supervision over other clerical assistants upon assignment.
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DISTINGUISHING
FACTORS:
Skill: Requires skill
in recommending routine changes in standardized operating procedures OR in
retrieving, compiling and reporting data according to established procedures OR
in operating complex machines.
Knowledge: Requires
knowledge of business practices and procedures or technical training in a craft
or trade, including working from detailed instructions, to apply knowledge in a
variety of practical situations.
Impact: Requires
responsibility for contributing to agency objectives by ensuring the accuracy
of support activities within one or more organizational units. Errors at this level affect the work of
others or have measurable monetary consequences, and require verification and
correction in order to complete succeeding work operations.
Supervision: Requires
partial supervision of other employees doing work which is related or similar
to the supervisor, including assigning job duties, providing training, giving
instructions and checking work.
Working
Conditions: Requires performing regular job
functions under good conditions in a safe working environment.
Physical
Demands: Requires sedentary work, including
continuous sitting or occasional standing and walking.
Communication: Requires
explaining facts, interpreting situations, or advising individuals of
alternative or appropriate courses of action. This level also requires interviewing or eliciting
information from state employees or members of the general public.
Complexity: Requires a
combination of job functions using minimal judgment to perform a variety of job
tasks according to clearly prescribed standard practices and procedures.
Independent
Action: Requires a range of choice in applying
a number of technical or administrative policies under general direction and in
making routine decisions or in recommending modifications in work procedures
for approval by supervisor.
MINIMUM
QUALIFICATIONS:
Education: Completion of
high school, G.E.D. or its equivalent.
Each additional year of approved formal education may be substituted for
one year of required work experience.
Experience: Three years'
experience in a secretarial position, including experience in a legal office or
an area which provided experience with legal terminology.
License/Certification: None required.
SPECIAL
REQUIREMENTS: For appointment consideration, Legal
Secretary II applicants must successfully participate in a written examination
and transcribe a narrative passage from dictating equipment. These examinations measure possession
of knowledge, skills and abilities identified as necessary for satisfactory job
performance by this class specification.
RECOMMENDED
WORK TRAITS: Knowledge of modern office equipment
and methods of operation.
Knowledge of English usage and legal terminology. Knowledge of office methods, policies
and procedures. Knowledge of law
library filing systems. Skill in
transcribing dictation to include legal terminology. Skill in typing accurately and rapidly. Ability to compose correspondence in
acceptable form from general instructions. Ability to establish and maintain harmonious working
relationships with other employees, lawyers and the public. Must be willing to maintain appearance
appropriate to assigned duties and responsibilities as determined by the agency
appointing authority.
DISCLAIMER
STATEMENT: This class specification is descriptive
of general duties and is not intended to list every specific function of this
class title.
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